Cancellation, Refund & Transfer Activity Form

The City requires a minimum of 3 participants for a class to run. If the City’s or your organization’s minimum is not met, we ask that you submit a Cancellation form a minimum of 3 business days prior to the start of class. Before submitting the form, be sure to reach out to any existing enrollees to verify if they would prefer a refund or a transfer. This is also a great opportunity to connect with interested participants to make them aware of your minimum and encourage them to recruit friends and family if they would like to see the class run.

Partial refunds: In the event of a single day cancellation due to inclement weather or an instructor absence, please contact your Coordinator directly to issue a partial refund to participants. Be prepared to provide the class code and the date of the cancellation. Note: City staff should be notified in advance of any cancellation.

Contract Instructor Name *

Activity Name *

Activity Number *

Activity Start Date * +

Camp or Class Location *

Have all participants been reached by phone? If unable to reach at the phone number provided on your roster, please contact City staff to see if additional phone numbers are associated with the account. *

Yes

No

Cancel this activity? *

Yes

No

Refund all students? *

Yes

No

Did any students request a transfer? *

Yes

No

Refund these students:

	First Name	Last Name
Student 1	First Name	Last Name
Student 2	First Name	Last Name
Student 3	First Name	Last Name
Student 4	First Name	Last Name
Student 5	First Name	Last Name
Student 6	First Name	Last Name
Student 7	First Name	Last Name
Student 8	First Name	Last Name
Student 9	First Name	Last Name
Student 10	First Name	Last Name

Transfer these students:

	First Name	Last Name	Transfer Into (Activity #)
1	First Name	Last Name	Transfer Into (Activity #)
2	First Name	Last Name	Transfer Into (Activity #)
3	First Name	Last Name	Transfer Into (Activity #)
4	First Name	Last Name	Transfer Into (Activity #)
5	First Name	Last Name	Transfer Into (Activity #)
6	First Name	Last Name	Transfer Into (Activity #)
7	First Name	Last Name	Transfer Into (Activity #)
8	First Name	Last Name	Transfer Into (Activity #)
9	First Name	Last Name	Transfer Into (Activity #)
10	First Name	Last Name	Transfer Into (Activity #)

Do you have any additional classes or camps you would like to cancel today? *

Yes

No